Funding & Employment
Teaching Assitantship (TA) Hiring Process in the School of Engineering
- Assessment of TA Applications
- The Graduate Student Job Security Period (JSP)
Composition of the TA Hiring Committee
TA Hiring Process
- Level of Consideration. First, possible work assignments will be identified for engineering students who are still within their Job Security Period (Level 1 applicants). For Level 1 applicants, a work assignment in this period was included as part of the Offer of Admission. No assignment will be made to a Level 1 applicant unless they meet the required qualifications. Next, Level 2 applicants who are still within their prescribed program period (6 semesters for Masters students and 12 semesters for PhD students) will be considered for work assignments totalling up to a maximum of 140 hours.
- Required Qualifications. The onus is on the applicant to demonstrate qualifications. It is not sufficient for the applicant to state that they meet the qualifications; it is necessary for the applicant to explain how they meet the qualifications and provide additional supporting evidence to the extent possible. Within each Level of Consideration, candidates must meet the required qualifications provided in the job posting to be given further consideration for a work assignment. Previous experience teaching a course may not be sufficient to demonstrate qualifications and should not be considered to give an applicant priority over other applicants. Given the number of available work assignments, the School is not always able to offer work to all qualified applicants.
- Preferred Qualifications. The qualifications of applicants, who meet the minimum job requirements, will then be evaluated against the preferred qualifications, to identify the most qualified applicant(s). Again, it is critical that candidates demonstrate and provide evidence, to the extent possible, of how they meet the posted qualifications of each work assignment to which they apply. Applicants are encouraged to provide contact information for at least two references as evidence of subject area knowledge, teaching experience and other qualifications. Applicants may be invited for an interview.
- Preferences and Coverage of All Required Work Assignments. In all cases of TA hiring decisions, the School strives to ensure the best fit of TA qualifications with the pedagogical needs of the course and operational needs of the School. At the same time, the School strives to maximize preference-satisfaction of applicants. To this end, the selection committee takes into consideration, where possible, the candidate’s expressed interest in the course as determined by the preference for the work assignment that the applicant indicates on the application. Applicants are encouraged to indicate an order of preference for their top 3 or 4 courses (i.e. preference cannot be considered if an applicant gives multiple courses the same rank). While every effort is made to match preferences to courses, the School is unable to meet all preference requests.
- Seniority. Seniority is considered only when candidates within the same Level of Consideration are demonstrably equal.
- Consider Me For All. If there are no qualified Level 1 or Level 2 applicants for a particular work assignment, applicants who selected “consider me for all” will be considered.
- Level 3 Applicants. If there are no qualified Level 1 or Level 2 applicants, candidates who have exceeded the prescribed program period for their program of study will be considered;
- Next, qualified candidates who have already been assigned 140 h of work, may be considered.
- Once all qualified engineering applicants have been considered, candidates applying outside their home department may be considered.
- If there are no qualified applicants for a work assignment, the work assignment will be re-posted if there is sufficient time. If the work assignment cannot be re-posted, the committee will access any applications currently on file. If there are none, the work assignment will be assigned to another person deemed suitable.
Graduate Settlement is a form on WebAdvisor that graduate students must complete every semester to indicate if they will be paying their tuition and fees using either payroll deduction, departmental trust fund, or awards. If students are unsure about the source of funding, contact Graduate Program Assistant at email@example.com before submitting the Graduate Settlement. Students paying their account personally in full do not need to complete the Graduate Settlement process.
Further information regarding Graduate Settlement can be found on Student Financial Services website. Please watch the video for help with completing the Graduate Settlement.
Selecting Payroll Deduction
If graduate students receive Graduate Research Assistantship (GRA) or Graduate Teaching Assistantship (GTA) payment, students may choose to pay their tuition fees through payroll deductions, with departmental approval. Students who wish to pay their tuition using payroll deductions must complete graduate settlement every semester before the deadlines.
After selecting payroll deduction, monitor both WebAdvisor (Account View) and e-pay stubs; there should be a bi-weekly payment towards tuition as a result of a deduction to your pay.
Even though scholarship/award funds may already appear on the student account, students must select ‘Award Payment’ on the Graduate Settlement if it is their intent to use those funds to pay tuition.
New Graduate Students
Students receiving a GRA or GTA payment must submit required documents to Human Resources (HR) in order to be paid through Payroll.
SOE HR will contact you for further information by emailing to your GryphMail (@uoguelph.ca). Please read the email carefully.
As a university employee, you can access your own pay statement(s) using your central login and password via Electronic Pay Statement Portal. Further information about how to access your own pay statement can be found on Human Resources website.